Project management skills discussed in the previous post focus on two things, namely project initiation and using project charter. They are crucial phases that team needs to do make an agreement on the project. Without agreements, the projects will be faced with several problems in its implementation. Of course, there other skills that the project team needs to have. They include mainly risk analysis and evaluation.
Project Management Skills: Risk Analysis
That an agreement on the project has been made is not a guarantee that the project will be a success. Everyone knows that no plan is perfect. Stuff always happens. The project management should not be blindsided by unwanted turn and twists. Therefore, they should conduct risk analysis, as a part of project planning process. It other words, this is the next step after project initiation.
As quoted by Dana Brownlee, Harry Hall, a Project Risk Coach, suggests that project managers are risk managers. Successful project managers need to be able to manage risks. The core risk analysis includes planning for things that may go wrong in the implementation steps. Executing the project without risk analysis is a naive thing, if not, dangerous. In reality, most organizations do it!
There are a number of risk analysis methods, which the team can choose. However, more important are the findings, as they are helpful in the following cases:
- Delivering complicated messages to senior executives or stakeholders
- Making the case for additional resources
- Minimizing team anxiety in case that something is going wrong
- Helping in avoiding or, at least, minimizing risks by means of proactive mitigation
- Providing backup planning for essential tasks
Project Management Skills: Debriefing
Most organizations are engaged in repeated tasks and processes from time to time. Once a project is over, the next one has been around. As a result, project management teams hardly have time to consider potential changes in the future. As a result, the teams tend to use and do what they used and did in the previous projects. The question is, “If you are doing the same things over and over, how can you expect different results?”
Debriefing can provide the solution to the repeated tasks. It can be applied to meetings, tasks, and key events related to the project. Take time to review and reflect on what worked well and what needed improvements. This allows you to understand errors and success in the past. Such understanding is essential for continuous improvements.
Project Management Skills: The Bottom Line
So far, four project management skills have been discussed. Of course, they are not all. Along the way, you will learn more things that increase your effectiveness in handling projects. Skills on project management are important not only for managers but also for the team as a whole.
More importantly, project management skills are not only for projects. They are actually necessary skills you need to have in handling almost all the tasks at work and at home. They enhance your effectiveness in doing things. More importantly, they can increase your value in business.